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Can We Move Our Meeting?
Writing
Writing task
Before you submit, check: ✓ I used a clear subject line and "Dear Ms Carter" ✓ I apologised and gave a short reason ✓ I suggested two different new times ✓ I used polite language such as "Would it be possible ...?" or "I would be grateful if ..." ✓ I ended with "Kind regards" and my name
You work in a small design company. You have a meeting with a client, Ms Carter, on Tuesday at 10:00, but you cannot attend because of a training day. Write an email to her. Apologise, suggest two new times and ask her to confirm.
Show sample answer
Model answer: Subject: Request to change Tuesday's meeting. Dear Ms Carter, I am writing about our meeting that is planned for Tuesday at 10:00. Unfortunately, I have just found out that I must attend a training day for all staff on that morning, so I am afraid I cannot be there. I am very sorry for the inconvenience. Would it be possible to meet on Wednesday at 14:00 or on Thursday at 9:30 instead? Both times would be fine for me, and I will have the new logo designs ready for you to see. If neither of these suits you, please let me know which day is best, and I will arrange it. I would be grateful if you could confirm by tomorrow. Kind regards, Selim Yıldız, Design Assistant
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